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General Meeting from those nominated before the meeting.

The permission of nominees for these five offices and for committee membership shall be sought and submitted to the Hon Secretary together with the name and signature of the proposer and seconder who must, at that time, be fully paid up members of the Association.  In the event that election of officers reduces the numbers of ordinary Committee Members, the next name(s) in order of votes cast shall fill the vacancy or vacancies.

ANNUAL GENERAL MEETING

10.  The Annual General Meeting shall be held early in the year, but before 31st March and after 1 January, at a place and date decided by the Committee.

Members shall be notified of the Annual General Meeting date 60 days prior to the date of the meeting.

The Annual General Meeting shall receive the Annual Balance Sheet, the results of any postal ballot, and discuss any resolutions which have been placed on the Agenda. Prior notice of such resolutions must be given to the Hon Secretary in writing at least 42 days prior to the date of the Meeting.

The Chair at the Annual General Meeting shall be taken by the Association President.  In the event of the retirement of the President or his non-attendance the Chair at the meeting shall be taken by the Chairman and in the event of the retirement of the Chairman or his non-attendance the Chair at the meeting shall be taken by the Vice Chairman or a Chairman elected from the floor.

BREED SHOWS

11.  The Committee shall put forward the names of four judges for each of the Breed Club Shows to be voted on by Members at the Annual General Meeting.

All judges accepting an invitation to judge at our Breed Club Shows are asked not to judge the breed at any Shows in the previous 12 months without the written permission of the Officers and Committee of the Tibetan Spaniel Association.

ANNUAL RETURNS TO THE KENNEL CLUB

12.  The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.
The Association must send a list of members and their addresses, and those of branch members where appropriate, to The Kennel Club with their Annual Returns, and, if so requested, make an up to date list of members available for inspect by The Kennel Club and members of the Society.

ALTERATION TO THE RULES

13.  Any alteration to the Rules made at the Annual General Meeting or Special General Meeting, shall not become operative until approved by the Kennel Club.

SPECIAL GENERAL MEETING

14.  Special General Meetings of the Association may be called by the Committee, or by requisition in writing to the Hon Secretary, with the names and signatures of 20 members of the Association, stating the nature of the business to be transacted.  21 days notice to be given to all members of such meetings.

No business other than the matter on the Agenda can be discussed at a Special General Meeting.

LIST OF MEMBERS

15.  The Association will make a list of members and their addresses available for inspection if so requested by the members of the Association or by the Kennel Club.

ACCOUNTS

16.  A Banking Account(s) shall be opened in the name of the Association, into which all revenue of the Association shall be paid, and from which withdrawals shall only be made on the two signatures of the Chairman, Hon Treasurer or Hon Secretary.  A current statement of accounts shall be read at each Committee Meeting.  Pass Book(s) or Bank Statement(s) are to be made available by the Hon Treasurer if required, and sufficient notice is to be given to the Hon Treasurer to do this.

TROPHIES

17.  Cups, Trophies, etc., won in the Association's competitions shall be governed by the special rules and conditions appertaining to each.  Any member who wins and takes possession of a Cup or Trophy, must give a guarantee that the same shall be returned to the custody of the Club when requested.  The winner shall defray all costs of insurance in transit, postage or packing, etc.

ASSETS

18.  The property of the Association shall be vested in the Committee, who shall have the power to deal with any questions not provided for in the existing rules, and to arbitrate in matters of dispute.

DISSOLUTION OF THE ASSOCIATION

19.  In the event of the Association being dissolved for any reason, or otherwise ceasing to exist as a Registered Society, all Challenge Cups and Trophies shall be returned to the Donors, their Heirs or Executors, or should this prove impossible, shall be disposed of, with any other assets of the Club, in such a manner as the Committee shall think fit.

If the Association is wound up or ceases to be a registered Society under Kennel Club regulations, a final statement of audited accounts with a record of the disposal of the property of the Association shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Society on the last return furnished to the Kennel Club, will be held responsible by the Kennel Club for the proper winding up of the Association.

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